User Requirements | Data Access | NB Institute for Research, Data and Training (NB-IRDT) | UNB

Global Site Navigation (use tab and down arrow)

NB-IRDT

User Requirements

All research team members, those who are listed within section two of a Data Access Request (DAR) form, must complete mandatory administrative safeguards before they are granted access to project data or our NB-IRDT Trusted Research Environment (TRE). These safeguards are necessary to help protect the data in custody at NB-IRDT; they also ensure compliance with privacy legislation and our internal policies. Completion of the Administrative Safeguards will qualify you to be an Approved Data User.

During the DAR approval process, the NB-IRDT Data Services Coordinator will reach out to new individuals, those looking to become Approved Data Users, and anyone who needs to update their training. The NB-IRDT Data Services Coordinator will provide instructions on how to complete the administrative safeguards.

Prior to qualifying as an Approved Data User, the following must be completed:

‎

Our We suggest requesting a criminal record check from your local police station (or RCMP) in the early stages of the DAR approval process as it may take a few weeks to obtain. Only the standard check is required; you do not need to have a vulnerable sector check done. We accept an original, photocopied, or scanned & emailed version of your criminal record check. Note: The criminal record check may not be more than one year old.

If you require a letter from us when requesting the completion of your criminal record check, email NB-IRDTprivacy@unb.ca.

Our online privacy training sessions are specifically related to accessing and using administrative data for research and program evaluation work (i.e. secondary use). Please e-mail NB-IRDTprivacy@unb.ca to register for the privacy training session.

Note: Training takes approximately 45 minutes. Our privacy training session must be completed on an annual basis for the duration of your research project.

A confidentiality agreement will be provided to you. This must be reviewed, signed, and returned via email to NB-IRDTprivacy@unb.ca.

All non-UNB individuals, those who are not current UNB employees nor current UNB students, will be sent the TRE Data User Acknowledgment form.

All current UNB employees or UNB students will be given the UNB Employee/Student Policy Acknowledgement form.

These documents, whichever you receive, are to be reviewed, signed and returned via email to NB-IRDTprivacy@unb.ca.

All first-time Approved Data Users, those who have never before accessed our NB-IRDT TRE, are required to complete a one-hour training session. To arrange for training, email NB-IRDTdata@unb.ca: state your name, email address and, if known, the project(s) you are connected with. A member of our staff will reach out to inform you of the next available training date.

Should it be required, TRE orientation may also be arranged. If you are interested please email NB-IRDTdata@unb.ca to let us know.