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Certain requests for information, from applicants, are for UNB record(s) that contain third party information. If the university is considering releasing the record containing third party information, we must, in accordance with section 34 of the Act, send notification to the third party. The identity of the applicant will not be shared with you; this is personal information that is to be protected in accordance with section 43(3) of the Act.
The third party notification process provides the third party with the opportunity to inform UNB why the information should or should not be released. Please note, UNB previously sought guidance from the Ombud's office with regards to releasing records (such as invoices) that may contain competitive information. We were advised that these types of records could be released as long as certain conditions are met.
These records can be released in a redacted format; sections 21 and 22 of the Act list the various mandatory disclosure exceptions that can be relied on to withhold certain third party information. We encourage you to review these sections thoroughly prior to making your representation to UNB. The third party has 15 business days to reply to the notice and provide their representation.
The University Secretary, being the Designated Head of RTIPPA for UNB, must review the response from the third party and decide if the information will be or will not be released to the applicant. When a disclosure decision has been made, UNB will give notice of their decision to both the applicant and to the third party. As per section 36 of the Act, if the third party is not satisfied with the decision made by the Designated Head they have the right to file a complaint to the Office of the Ombud or refer the matter with the Courts.