The phrase ―official academic record when used in these policies means the information concerning admission and academic performance of students as it is contained in any record of information however recorded or stored.
(a) The official academic records of students are the property of the University.
(b) The Registrars and any designated officer, where applicable, will retain the custody of the official student academic records, however recorded or stored, in the Office of the Registrar, the School of Graduate Studies, Integrated Technology Services, and the Faculty of Law -- all of the University of New Brunswick Fredericton and Saint John (the University) -- and will be responsible for their security and maintenance.
(c) Students desiring to have their names changed on their official student record, be it by means of alteration, deletion, substitution or addition, must submit appropriate supporting documentation.
(d) Release of Information
Faculty members and members of the staff of the University will have access to academic records as may be required in the performance of their duties, on their understanding that such information will not be released to others except as may be permitted under the Statement on Confidentiality, and Access to Institutional Records.
Appeals for Exemption from Regulations
Notwithstanding anything to the contrary herein contained, a student may petition directly to the Dean of Graduate Studies for an exemption from the Application of a Regulation herein contained, or from the effect of an academic decision, upon the grounds of compassion, health, or other extenuating circumstances of a similar nature beyond the control of a student. A Student who requests such an exemption must state the grounds upon which the request is made, and provide documentation satisfactory to the Dean of Graduate Studies to support this request.
The Dean of Graduate Studies, upon receiving a request for such an exemption, may take a decision to grant the requested exemption after having consulted with the Director of Graduate Studies in the appropriate GAU, and with the Dean of the Faculty of the appropriate GAU, but the decision of the Director of Graduate Studies shall be final.