Election Regulations

Policies, Regulations & Procedures E.3.2

University of New Brunswick 30 July 1 987, #1 0(a);

16 October 1986, #4(e)

A REGULATION WITH RESPECT TO

THE ELECTION OF STUDENT MEMBERS TO THE BOARD OF GOVERNORS

1. Autho rity

Pursuant to S. 74 of the UNB Act, the Board of Governors makes the following Regulations in exercise of

the pow ers conferred to provide for the electio n of stude nt mem bers to the B oard un der S. 23(1)(n ).

2. Interpretation

(a) "Board" m eans the Boa rd of Governo rs;

(b) "eligible student" m eans a full- time graduate or undergraduate student who has completed

registration, or a part-time student registere d in a certificate or degree program, on either campu s;

(c) "in good academic standing" means not on academic probation;

(d) "mem ber" mean s a student me mber of the B oard elected und er these Regulations;

(e) "posted" means posted in conspicuous places on bulletin boards n ear entranc es to ma in academ ic

buildings on the ap propriate camp us;

(f) "published" m eans printed in new spapers or bulletins on the appropriate cam pus;

(g) "Secretary" means the Secretary of the Bo ard on the Fredericton Cam pus and the Cam pus Secre tary

on the Saint Joh n Cam pus;

(h) "Cou ncil" mean s the Stude nt Repre sentative C ouncil or S tudent U nion C ouncil on the appro priate

campu s;

(i) "year" means the "regular academic year" as defin ed in the UNB Act, viz: "the period of time from

the date set for the gene ral com men ceme nt of lectures in the m onth of S eptem ber in an ac adem ic

year to the d ate set for the conc lusio n of E ncae nia ex ercise s in tha t academic yea r, inclu sive."

3. Elections

(a) An election for the return of a mem ber shall be held in accordance with these Regulations whenever

the term of a member in office is to expire, has expired or ends by reason of resignation or any other

cause.

(b) Regular elections sh all be held d uring the seco nd half of the winter term on a date determined by

the Secreta ry in consu ltation with th e Chief R eturning O fficer of the C ouncil.

THE ELECTION OF STUDENT MEMBERS TO THE BOARD OF GOVERNORS

Policies, Regulations & Procedures E.3.2

University of New Brunswick 30 July 1 987, #1 0(a);

16 October 1986, #4(e)

3. Elections (con't)

(c) Special elections m ay be held w here a vacancy o ccurs:

(i) when the required number of members has not been elected during the regular election;

(ii) because of death or resignation;

(iii) when the Secretary determines that a member is no longer eligible under these regulations.

(d) When an election is direc ted und er these Re gulations, it m ay be held in conjun ction with a Coun cil

election.

(e) Notice of an election pursuant to these Regulations shall be published and/or poste d, and sha ll

contain the follow ing particulars:

(i) the number of candidates to be elected;

(ii) the terms of office;

(iii) the eligibility qualifications to stand for nomination and to vote;

(iv) the place, date and h our for the closing of no minations;

(v) the date of the vote.

(f) A published or posted notice containing the particulars in (e) above, shall be deemed to be notice

to all eligible candidates and vo ters.

(g) Elections held under these Regulations shall be subject to th e cam paign and polling rules approved

by the Council; should the Council rules conflict with these Regulations, then these Regulations

take precedence.

4. Eligibility

(a) The Secretary shall be responsible for determining whether or not a nominee is eligible.

(b) A candida te must b e an eligible grad uate or un dergradua te student in good aca dem ic standing in

the University, as defined in 2 (b) and (c) above.

(c) A candidate may be enrolled in any year o f a program , but is not eligible if sc heduled to graduate

in the Spring or Fall of the election year.

THE ELECTION OF STUDENT MEMBERS TO THE BOARD OF GOVERNORS

Policies, Regulations & Procedures E.3.2

University of New Brunswick 30 July 1 987, #1 0(a);

16 October 1986, #4(e)

4. Eligibility (con't)

(d) Appe als against a ruling of ineligibility may be made by the nominee, o r by a member ruled

ineligible under 6 (d), accompanied by a colleague or counsel, to the Board Nominating and Review

Comm ittee, whose findings, which shall be binding and final, shall be reported to the Secretary.

(e) A candidate ineligible under 4(c) may stand for ele ction if clear ev idence is provided of continuing

enrolment at UNB beyond the date of graduation (N.B. -- intention s are insufficie nt).

(f) A member expelled fro m the B oard is not e ligible for re-election for a period of twelve months after

the date of expulsion.

(g) Any eligible student at the time of the election may vote.

5. Nominations

(a) Nominations shall be on prescribed forms (A ppend ix A or B), available from the Secretary or the

Coun cil.

(b) For each nomination, there shall be a nominator, a seconder and at least twenty (20) supporting

signatures in Fredericton, and twelve (12) in Saint John, all of who m m ust be eligible students on

the appropriate cam pus.

(c) A student must give written consent to being placed in nomination.

(d) Nom inations m ay be filed e ither at the offic e of the Se cretary or the C ouncil.

(e) A candidate may withdraw at any time before the close of nominations, and at any time thereafter

up to two business d ays following the close o f nomina tions, by filing a notice of withdrawal at the

office of th e Secretary o r the Cou ncil.

(f) The Secretary shall set a closing date for the receipt of nominations which shall be at least two

weeks prior to the date of the election.

(g) In the event tha t when n omin ations close the num ber of no minee s equals the num ber of seats

vacant, the nominee(s) shall be declared elected by acclamation.

(h) In the event that no or insufficient nominations are received by the closing date, the date may be

extended, all seats remain open, and no partial acclamation is declared.

THE ELECTION OF STUDENT MEMBERS TO THE BOARD OF GOVERNORS

6. Membership and Term of Office

Policies, Regulations & Procedures E.3.2

University of New Brunswick 30 July 1 987, #1 0(a);

16 October 1986, #4(e)

(a) Two members from the Fredericton campus and one from the Saint John campus shall be elected

each yea r.

(b) The term of office shall comm ence I July.

(c) The term of office shall end 30 June.

(d) A member who ceases to be an eligible student in good ac adem ic standing ipso facto ceases to be

a mem ber under theseR egulations

(e) A member elected to fill a vacancy caused by (d) above,death or resign ation, shall be elected to

com plete the term of theform er mem ber.

(f) In the event that a vacancy occurs due to death, resignation or ineligibility, the Council and th e

Gradua te Student Association Executive, where applicable, may designate an eligible student

acceptable to both to serve as an acting m emb er and to atte nd and vote at m eetings of the Board

until an election can take place, such election to be held at the earliest possible opportunity.

7. Duties of the Secretary

(a) The Secretary of the Boa rd, on beh alf of the B oard of G overnors, sh all have the o verall

responsibility for the implementation of these Regulations, and shall report to the Boa rd

ofGovernors as required by the Board or when he deems it necessary.

(b) The Secretary shall enlist the aid of, and coopera te with,the C hief Retu rning Office r of the Co uncil,

or any other Co uncil official given responsibility with respe ct to elections.

(c) Subject to these regulations, elections for student representatives to the Bo ard of Go vernors w ould

norm ally be cond ucted by the Cou ncil in con junction w ith the Co uncil electio ns; how ever, should

the Secretary de em it ne cessary to hold a se parate election, he may do so with the consent of the

Board o r, in the case of tim e constrain ts, of the Ch airman of the Bo ard and th e Presiden t.

(d) In the event of a tied vote, the election shall be determined by lot (e.g. toss of a coin), carried out

by the Secretary in the presen ce of the candid ates or their scrutineers.

(e) The Secretary of the Board is responsible for ensuring that no member continues in office w ho is

ineligible, and for notifying a member who becomes ineligible.

UNIVERSITY OF NEW BRUNSWICK

NOMINATION FOR A STUDENT MEMBER OF THE UNB BOARD OF GOVERNORS

We, the undersigned, being eligible voting graduate or undergraduate students on the Saint John

Campus, hereby nominate ________________________________________________________________

for the position of student Board member for the term ending __________________________________.

Nominator: ___________________________________________________________

Signature I.D. Number

Seconder: ___________________________________________________________

Signature I.D. Number

Supporting Signatures

(Eligible voting graduate or undergraduate students on the Saint John Campus – minimum of twelve (12

names)

I.D. Number NAME (PRINT) SIGNATURE

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

11.

12.

13.

14.

(Additional signatures may be appended on a separate sheet.)

NOMINATION FOR A STUDENT MEMBER OF THE UNB BOARD OF GOVERNORS

DECLARATION BY NOMINEE

I hereby declare that:

i) I am willing to be nominated and, if elected, to serve, as a member of the Board of

Governors;

ii) I am a registered full-time student/part-time student in a certificate or degree program

(delete as appropriate) on the Saint John Campus;

iii) I am not on academic probation.

___________________________________________________________________________

Date Signature I.D. Number

Mailing Address:

Telephone Number:

NOTE: 1. Form may be filed at the Saint John Council office, or at the office of the Secretary

of the Saint John Senate.

2. A candidate may withdraw at any time before the close of nominations, and at any

time thereafter up to two business days following the close of nominations, by filing

a notice of withdrawal at one of the offices listed in Note 1.

3. A candidate may be enrolled in any year of a program other than the year in which

the candidate is to graduate.

UNIVERSITY OF NEW BRUNSWICK

NOMINATION FOR A STUDENT MEMBER OF THE UNB BOARD OF GOVERNORS

We, the undersigned, being eligible voting graduate or undergraduate students on the Fredericton

Campus, hereby nominate ________________________________________________________________

for the position of student Board member for the term ending __________________________________.

Nominator: ___________________________________________________________

Signature I.D. Number

Seconder: ___________________________________________________________

Signature I.D. Number

Supporting Signatures

(Eligible voting graduate or undergraduate students on the Fredericton Campus – minimum of twelve (12

names)

I.D. Number NAME (PRINT) SIGNATURE

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

11.

12.

13.

14.

15.

NOMINATION FOR A STUDENT MEMBER OF THE UNB BOARD OF GOVERNORS

16.

17.

18.

19.

20.

21.

(Additional signatures may be appended on a separate sheet. )

DECLARATION BY NOMINEE

I hereby declare that:

i) I am willing to be nominated and, if elected, to serve, as a member of the Board of

Governors;

ii) I am a registered full-time student/part-time student in a certificate or degree program

(delete as appr opriate) on the Saint John Campus;

iii) I am not on academic probation.

___________________________________________________________________________

Date Signature I.D. Number

Mailing Address:

Telephone Number:

NOTE: 1. Form may be filed at the Saint John Council office, or at the office of the

Secretary of the Saint John Senate.

2. A candidate may withdraw at any time before the close of nominations, and at any

time thereafter up to two business days following the close of nominations, by

filing a notice of withdrawal at one of the offices listed in Note 1.

3. A candidate for the term ending November 1988 may be enrolled in any year of

a program; a candidate for the term ending 30 June 1989 may be enrolled in any

year of a program other than the year in which the candidate is to graduate.