Board of Governors

A Regulation With Respect to the Election Of Faculty Members On The Board Of Governors

Revised December 6, 2012

1. Authority

Elections of faculty members to the Board of Governors are subject to the appropriate provisions of the UNB Act. The regulations and procedures below incorporate the provisions of the Act as indicated and make additional provisions as provided for under S. 25(1). In the event of conflict between these regulations and the Act, the Act shall prevail.

2. Interpretation

(a) "faculty member" means a full-time member of the teaching staff of the University who holds the rank of lecturer, instructor, senior instructor, senior teaching associate, research associate, senior research associate, assistant professor, associate professor, professor or nurse clinician on the Fredericton/Saint John Campus.

(b) "member" means an elected member of the Board within S. 23(1)(m).

(c) "S" stands for Section of Act. [Sections of the Act are numbered in accordance with proposed 1986 Amendments.]

(d) "Secretary" means the Secretary of the Board or Board designate.

(e) "leave" includes "leave of absence" as stated in the Act and all forms of leave granted by the University.

3. Eligibility

(a) No person is eligible for nomination under this section unless that person is, on the date prescribed for the closing of nominations, a faculty member; provided that a faculty member on leave, if otherwise qualified, is eligible for nomination only if the leave will expire before the date prescribed for the commencement of office. S. 25(2)

(b) No person is eligible to vote at an election conducted under this section unless that person is, on the date prescribed for the election, a faculty member; provided that a faculty member on leave, if otherwise qualified, is eligible to vote only if the Board so provides. S. 25(3)

(c) A faculty member on leave may vote by the means prescribed by the Secretary as set out in Appendix A, but no special time or communication provision shall be made to accommodate special circumstances.

4. Procedures for Elections

(a) The election procedures under this section shall be held within four months prior to the date prescribed for the commencement of the term of office and not later than the first day of May previous to that date. S. 25(4)              Amended October 24, 2002

(b) The Secretary shall conduct all elections that are required under this section and shall report the results of the election to the Board at the next meeting following the election. S. 25(8)

(c) The Secretary shall, in every year in which an election is to take place, prepare an alphabetical list, to be called the "Faculty Election Register," of the names and addresses of the faculty members who are entitled to vote at an election, and the Faculty  Election Register shall be open for inspection at all reasonable hours by all faculty members. S. 25(7)

(d) The call for nominations to fill a vacancy shall be issued at least two weeks before the closing date for nominations.

(e) Candidates shall be given 48 hours after the closing of nominations to withdraw their names from nomination.

(f) The call for nominations shall be sent by email or campus mail to all faculty members, and the notice shall include: eligibility for candidates and voters; method of nominations; closing date for nominations; term of office; number of positions vacant; names of continuing members (see Appendix A).  Candidates may submit a brief statement of 200-250 words (approximately one page) accompanying their nomination form explaining their interest and relevant experience for the position.  This statement will be included on a webpage with statements from other candidates for the duration of the voting period.  The link to the URL will be included in the balloting instructions.

(g) The nominations shall be in writing, addressed to the Secretary; shall be signed by five or more eligible voters; and shall include the signed consent of the nominee.

(h) Voting shall be by secret ballot and, unless the Board shall otherwise provide, the vote may be conducted electronically or by campus mail. S. 25(5)

(i)  In the event of only one candidate being nominated, or of only so many candidates being nominated as are required to be elected to the Board, such candidate or candidates shall be deemed to have been elected. S. 25(9)

(j) In the event of more candidates being nominated than are required to be elected to the Board, the candidates, to the number required, receiving the highest number of votes shall be deemed elected and, in the event of an equality of votes between candidates with respect to the last candidate required to be elected, or between candidates when only one is to be elected, the Board shall cast the deciding vote. S. 25(10)

(k) See Appendix A for voting procedures.

5. Terms of Office

(a) The term of office of a member elected under this section shall commence on the first day of July following the election and shall continue for a period of three years from and inclusive of that date. S. 25(6)

(b) A member shall remain in office until a successor is elected, and a member, except as expressly provided by the electing body or in this Act, if otherwise qualified, is eligible for re-election. S. 26

(c) When a member refuses to act, becomes incapable of acting, or fails to attend the meetings of the Board for the space of two years from the date prescribed for the commencement of the term of office, the seat on the Board shall ipso facto become vacant.  S. 27(1)

(d) When a member accepts leave, the seat on the Board shall ipso facto become vacant on the date fixed for the commencement of the leave if the leave is to extend for a period of over six months, provided that the seat shall not be vacated if the leave is not taken up on that date or on a subsequent date.  S. 27(2)

(e) When a member ceases to be a member of the electing body, the seat shall ipso facto become vacant.  S. 27(3)

(f) In the case of a vacancy in the Board caused by death, resignation or any other cause which happens before the term of office for which a member has been elected has expired, a declaration of the existence of the vacancy, when entered upon the minutes of the Board, shall be conclusive evidence thereof.  S. 27(4)

(g) When a vacancy in the Board occurs from any cause in respect of an elected faculty member, the vacancy shall be filled by election in accordance with these Regulations, within three months of the vacancy occurring and such additional period as may be required to place the election within the regular academic year (i.e. September to May): a member elected under this subsection shall assume office from the date of election and shall hold office from that date and for a period of three years from and inclusive of the first day of July following the election.  S. 27(9)

APPENDIX A: Nomination Form